Creating a Subcontract Budget

Main Audience: Budget Specialist

The subcontract budget is accessible from the funding proposal to which it is associated.  Depending upon if the Sponsor/Agency requires a detail budget or not will affect where you will create a subcontract budget.

Roles:  Principal Investigator (PI), Proposal Team (PT), Budget Specialist (BS)


  1. After logging into eBridge, select My Home from the upper right-hand corner of the screen.
  2. Make sure the Proposal Team role is selected from the top-left corner.
  3. Select the Name of the funding proposal to navigate to the Funding Proposal Workspace.
  4. Scroll down to the bottom of the funding proposal workspace page to find the Budget tab that lists the budget created as part of this funding proposal:
    1. When the Sponsor/Agency requires a detail budget, select the Name of the budget to access the “Budget Workspace”:
      1. Select the Subcontracts tab.
      2. Scroll down to the bottom of the Budget Workspace page to find the subcontract(s).
      3. Select each subcontract Name to access the “Subcontract Workspace”.
      4. Select the Edit Subcontract Budget button from the left-hand corner.
      5. Complete the appropriate budget pages for the subcontract.
      6. To validate for the Subcontract SmartForm errors, see the Hide/Show Errors instructions.

    2. When the Sponsor/Agency doesn’t require a detail budget, select SmartForm [Open] drop-down menu and select the AG. Subcontract Costs page:
      1. Complete the page by entering the Direct and Indirect costs for each period
      2. Upload the Subcontractor’s detailed budget by clicking on the "Detailed Budget Attachment" Add button.  (Note: MCW requires a detailed budget.  Upload the detailed budget from the subcontractor.)
      3. To add additional subcontractors, use the Jump To drop-down menu to navigate to Page T. Budget General and add additional subcontractor(s) to Question 6.1.
      4. Repeat the above steps  B.i - B.ii for the subcontract just added.

Contact eBridge
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Help Desk Tips

To better serve you and to expedite the request process, please have available the following information prior to contacting the Help Desk. You will receive a response to your initial inquiry within four hours (during standard business hours).

SmartForm ID: What is the ID Number?

  • Human Submissions ID (PRO, AME, CPR, RE)
  • Animal Submissions ID (AUA, AA, AR)
  • Funding Proposal ID (FP, BU)
  • IBC Applications ID (IBCYear#)

Location: Where are you in eBridge?

  • Activity
  • Workspace
  • SmartForm
  • Section/Page Number

Problem/Guidance: What were you doing or trying to do?

  • Description of issue
  • What you were doing when the issue occurred
  • Screen shot of error message, if applicable


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