Just-In-Time Requests from NIH

Main Audience: Principal Investigator & Primary Department Administrator

Requests for Just-In-Time (JIT) information will be made by the NIH for applications that have the most likelihood of being funded.  The Grants & Contracts Office (GCO) will upload the JIT notification in eBridge and will email the JIT requests to the PI through eBridge.  The PI is responsible for compiling the requested JIT information and uploading the attachments in eBridge as part of the JIT submission activity that is forwarded to the PDA.  The PDA reviews, approves and forwards the JIT information to the GCO through eBridge.   For the majority of NIH JIT requests, after the JIT is approved in eBridge, the PI will then upload the JIT information in eRA Commons, notify the GCO Owner, and GCO will then submit the JIT information in eRA Commons.  The JIT notification will indicate how the JIT information should be submitted, either via eRA Commons or a direct email from the GCO to NIH staff.

For additional information, a GCO Procedure guide can be found on their website.

Roles:  Principal Investigator (PI), Primary Department Administrator (PDA)

Steps:

  1. As the PI, you will receive an email notification from eBridge notifying you of the JIT request made by the sponsor.
  2. Log in to eBridge and select My Home from the upper right-hand corner of the screen.
  3. Make sure the Proposal Team role is selected from the top-left corner.
  4. Select the Funding Proposal Name from My Inbox tab.
  5. Review the JIT notice that was attached by the GCO:
    A.  Scroll down to the bottom of the Funding Proposal Workspace page.
    B.  In the History tab, select the JIT Requests link of the “JIT Requested by Sponsor” activity to review the JIT request.
  6. Compile the JIT information that was requested.
  7. After the JIT information is compiled, the PI selects the Submit JIT to PDA activity from the left-hand column of the “Funding Proposal Workspace”:
    A.  Attach the appropriate documents.
    B.  Do not upload the JIT to eRA Commons until prompted to do so after the PDA and GCO approvals.
    C.  Click OK.  The system returns to the “Funding Proposal Workspace” and is in the State of “PDA Review of JIT”.
  8. The PDA will review the JIT information and either approve, by selecting "Forward JIT to GCO," or will "Request Changes," of the PI. 
  9. The GCO will review the JIT information and either "Approve JIT," or "Request Changes."
    A.    Once approved, an email notification will go the PI, PT, BS and the PDA of the PI indicating that the GCO or PI can now update the JIT information outside of eBridge.
    B.    The Funding Proposal State will change to Pending Sponsor Decision.
  10. The PI can now exit the eBridge system and upload the JIT information to eRA Commons. The PI must then notify the GCO staff member who supports his or her department that the JIT is ready to be submitted to NIH.

Contact eBridge
Help Desk

Monday - Friday
8 a.m. to 5 p.m.

414-955-8476

help-ebridge@mcw.edu

Help Desk Tips

To better serve you and to expedite the request process, please have available the following information prior to contacting the Help Desk. You will receive a response to your initial inquiry within four hours (during standard business hours).

SmartForm ID: What is the ID Number?

  • Human Submissions ID (PRO, AME, CPR, RE)
  • Animal Submissions ID (AUA, AA, AR)
  • Funding Proposal ID (FP, BU)
  • IBC Applications ID (IBCYear#)

Location: Where are you in eBridge?

  • Activity
  • Workspace
  • SmartForm
  • Section/Page Number

Problem/Guidance: What were you doing or trying to do?

  • Description of issue
  • What you were doing when the issue occurred
  • Screen shot of error message, if applicable

 

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