Using View Differences

Main Audience: Committee Member, Designated Reviewer, Vet Reviewer

The purpose of the "View Differences" feature is to provide a reviewer with snapshots of the modified SmartForm that quickly identify:

  1. Changes to the modified form
  2. Responses to change requests

Changes and responses are processed from "Reviewer Notes". "View Differences" allow a reviewer to compare the versions of modifications created at different times during the review process. The reviewer can view the changes made since he/she last requested changes, or all the changes since the originally-approved project. Imagine a circumstance where the study team makes modifications in addition to those in response to a "Reviewer Change Request". How can the reviewer quickly evaluate all the changes to the SmartForm without examining the entire document for consistency? "View Differences" is the answer!

 

Instructions

  1. Navigate to the Workspace of the AUA, AA, or 3-Year de novo Renewal that you are assigned to review.
  2. In the upper left area of the workspace, select "View Differences".



     
  3. Select the version you want to compare to the most current changes.

    Show Changes made between Current Version (x.x) and     Field with version - drop down menu    appears for you to select the appropriate version of the SmartForm. Your choice here will be compared with the version that has recently been edited, usually due to a Change Request. In most cases a reviewer will compare the current version (the one the PI/SS are editing) to the Original AUA Version (approved AUA).



     
  4. Confirm there is a check in the checkbox Limit Steps to Current SmartForm Path.
     
  5. Use the "Changed Steps" drop down menu to move to a selected section, or use the double arrows to navigate one step forward or backward. Do not navigate by using the reviewer note buttons. "Changed Steps" displays only the sections modified by the PI/SS and helps prevent the reviewer searching unchanged answers.
    1. If you use the reviewer note navigation buttons, Add, Delete, Previous, Next, you will unknowingly exit "View Differences" and be taken to the SmartForm section for that reviewer note. To re-enter 'View Differences", exit the SmartForm and from the workspace, select "View Differences" again.




       
  6. Use the color coding and strikethrough features to identify modifications.
    1. Text in green was added in the most recent changes.
    2. Text in pink is this version's original text.
    3. Text with strikethrough has been deleted.



       
  7. To exit an AUA or 3-Year de novo Renewal "View Differences", use the Close button in the right area of the screen. You will return to the workspace of the AUA and 3-Year de novo Renewal.
    1. Complete the appropriate reviewer's activity, such as "Enter Primary/Secondary Review", "Submit Designated Review Decision", or in the case of the Vet Reviewer, "Forward to IACUC Coordinator".
       
  8. To exit an AA (Animal Amendment) "View Differences", use the Close button in the right area of the screen. You will return to the Modified AUA Workspace.
    1. Use the breadcrumb navigation to go back to the AA workspace.
    2. Complete the appropriate reviewer's activity, such as "Enter Primary/Secondary Review", "Submit Designated Review Decision", or in the case of the Vet Reviewer, "Forward to IACUC Coordinator".

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