Guide to the IACUC Departmental Report

Main Audience:  PDA – Primary Department Administrator

Instructions

Accessing the Report:

  1. Log in to eBridge.
  2. Go to the My Department Reports tab on the PDA Home Page.
  3. Under the IACUC Section, click Report.
  4. Select IACUC-Departmental Report.
  5. In the top area, there are 3 drop-down menus that enable you to tailor the information you wish to access.
    1. Select the Department or Departments (if you are PDA for multiple departments).
    2. Select the Division(s) (if you wish to focus the report).  The default is to include all Divisions within the Department.
    3. Select the State of the AUAs you wish to monitor.  Options include the States of Approved, Terminated, and Expired.  The default is to include all 3 states in the report.
  6. Click View Report on the far right of the screen.   
  7. Once the data appears on your screen, you have the option to review it there or export it to Excel
  8. To export to Excel
    1. Click the down arrow by this icon   
    2. Select Excel.
    3. Select Open in the File Download popup window.

 

Interpreting the Report:

The report displays the following information for each AUA in the state(s) that were selected (i.e. Approved, Terminated, Expired):

  • PI Last Name
  • PI First Name
  • Department = PI’s department
  • Division = PI’s division within the department
  • AUA ID = AUA ID #, e.g. AUA00000001
  • AUA Title = Title of the AUA
  • Status = State of the AUA (i.e.  Approved, Expired, or Terminated)
  • Species = animal species of that AUA
  • AUA Initial Approval Date = date that the AUA was approved for the first time
  • AUA Current Approval Date = date that should be listed on grant applications
    • For non-USDA-regulated species (e.g. mice, rats, fish), the current approval date is either the initial IACUC approval date OR the most recent 3-year de novo IACUC approval date, whichever is more recent.
    • For USDA-regulated species, the current approval date is the initial IACUC approval date OR the most recent 3-year de novo IACUC approval date OR the most recent IACUC Annual Renewal approval date, whichever is most recent.
  • Next Annual Renewal Date = the date by which the next Annual Renewal must be approved by the IACUC.  Annual Renewals should be submitted approximately 30 days before this date in order to have the best chance of being approved in time to prevent expiration.
  • AUA 3 Yr Renewal Date (Proposed) = the estimated date by which the next 3 Year de novo Renewal should be approved by the IACUC.  This date may or may not change in Year 3, and will be replaced with the AUA 3Yr Renewal Date (Actual) in the third year of the renewal cycle.
  • AUA 3 Yr Renewal Date (Actual) = the date by which the next 3 Year de novo Renewal must be approved by the IACUC in order to prevent the AUA from expiring.  (Once expired, the AUA cannot be reinstated; instead, a new AUA must be submitted and undergo a complete review in order to receive IACUC approval.  Should that happen, all research must stop until the new approval is granted.)  3 Year de novo Renewals should be submitted at least 60 days before this date in order to have the best chance of the being approved in time to prevent expiration.
  • Funding Proposal ID* = ID number of a Funding Proposal which is linked to the AUA; displays in Section B2.0 of the AUA
  • Funding Proposal Type* = type of Funding Proposal (i.e. Federal, Federal Pass-through, For Profit, Non Profit, Internal, etc.); displays in Section B2.0 of the AUA
  • Funding Proposal Status* = Status of Funding Proposal which is linked to the AUA; displays in Section B2.0 of the AUA
  • Dept Funding Title* = Title of the Department Funding displayed in Section B1.0 of the AUA
  • Dept Funding Cost Center* = Cost Center of the Department Funding displayed in Section B1.0 of the AUA
  • Dept Funding Fund* = Fund of the Department Funding displayed in Section B1.0 of the AUA
  • Dept Funding Project Number* = Project Number of the Department Funding displayed in Section B1.0 of the AUA

*Note:  Only one source of funding is displayed per row.  Therefore, an AUA will display on as many rows as it has funding sources.

Contact eBridge
Help Desk

Monday - Friday
8 a.m. to 5 p.m.

414-955-8476

help-ebridge@mcw.edu

Help Desk Tips

To better serve you and to expedite the request process, please have available the following information prior to contacting the Help Desk. You will receive a response to your initial inquiry within four hours (during standard business hours).

SmartForm ID: What is the ID Number?

  • Human Submissions ID (PRO, AME, CPR, RE)
  • Animal Submissions ID (AUA, AA, AR)
  • Funding Proposal ID (FP, BU)
  • IBC Applications ID (IBCYear#)

Location: Where are you in eBridge?

  • Activity
  • Workspace
  • SmartForm
  • Section/Page Number

Problem/Guidance: What were you doing or trying to do?

  • Description of issue
  • What you were doing when the issue occurred
  • Screen shot of error message, if applicable

 

Medical College of Wisconsin
8701 Watertown Plank Road
Milwaukee, WI 53226
(414) 955-8296
Directions & Maps
© 2014

Top