Responding to Change Requests

Main Audience: Principal Investigator & Study Staff

eBridge will send an automated email notification when changes have been requested by various reviewers of your animal submission – Animal Use Application (AUA), 3-Year de novo Renewal AUA, Animal Amendment (AA), or Annual Renewal (AR).

When changes are requested, the submission may be in one of the following states:

  • Changes Requested by Department Reviewer
  • Changes Requested by RSS Reviewer
  • Changes Requested by Vet Reviewer
  • Changes Requested by IACUC Coordinator
  • Changes Requested by Designated Reviewer
  • Changes Required by Reviewers and Committee
  • Changes Requested by Committee
  • Changes Requested by Secondary IACUC
  • Tabled

Instructions

  1. Log in to eBridge. (For assistance with your password when logging in to eBridge, please contact the eBridge Help Desk.)
  2. From the Action Required tab, locate the submission (AUA, 3-Year Renewal, AA, or AR) for which the reviewer(s) have requested changes:
    1. From the Email Notification:
      1. Select the AUA ID link in green letters from within the automated eBridge email notification. This link will navigate to the specific AUA, AA, or AR Workspace.
    2. From eBridge:
      1. Select My Home from the upper right portion of the screen.
      2. Select the IACUC Committee Member role from the left-hand column.
      3. Select the Action Required tab.
      4. Select the Name in green letters to navigate to the AUA, AA, or AR Workspace identified in the email notification.
  3. Select Edit [type of submission] along the left-hand, gray-shaded column within the existing AUA, AA, or AR Workspace.
    1. If the submission is an AA, choose Edit Amendment and Edit Modified AUA to locate the Change Requests in each portion.
  4. Use the yellow bar near the top of the screen entitled Reviewer Notes and select the Next and Previous" buttons to navigate to each of the Change Requests posted throughout the submission.
    1. There can be multiple pages of Change Requests than that which is displayed on the initial screen. Click the arrows in the light gray bar just above the body of the AUA SmartForm to navigate to the next set of Change Requests (e.g. 1-5 of 10).
  5. Select Click here to respond... in green letters within a Change Request to provide a response. (Helpful Hint: Each Change Request must have a response or eBridge will not allow you to submit the changes to the IACUC.)
  6. A new window will open with a text box for your response.
    1. Please note that any comments included as a response to Change Requests in eBridge are a part of the permanent record for that submission.
  7. You can define the Type of response using the drop-down menu in the pop-up window. Select Change Request Complete (which appears as the default), Change Request Not Complete, or Information Only.
    1. There are only rare occasions when the default is not selected. Please contact the IACUC Office prior to selecting one of the other choices in the drop-down menu.
  8. Click Ok
  9. View the Reviewer Notes bar at the top of the SmartForm page to verify that the response was posted.
    1. When you have provided a response to the Change Request, it will appear with a green background marked with Change Request Completed.
  10. Scroll down to the body of the AUA and incorporate the appropriate modification(s) into the corresponding question.
  11. Click Save in the mint green bar before moving on to the next screen.
  12. Select Exit which will direct you back to the AUA, AA, or AR Workspace.
  13. When each Change Request has been addressed and the appropriate modifications to the study are complete, select the activity “Submit Changes under My Activities along the left-hand, gray-shaded column within the AUA, AA, or AR Workspace. The final activity to submit the changes will allow the submission to continue in the review process.
    1. Note: Any study staff member with edit access can modify the submission and choose the activity Submit Changes on behalf of the Principal Investigator (PI). If you are a PI and wish to grant edit access to study staff members, please read Edit Study Access and Notifications.

Contact eBridge
Help Desk

Monday - Friday
8 a.m. to 5 p.m.

414-955-8476

help-ebridge@mcw.edu

Help Desk Tips

To better serve you and to expedite the request process, please have available the following information prior to contacting the Help Desk. You will receive a response to your initial inquiry within four hours (during standard business hours).

SmartForm ID: What is the ID Number?

  • Human Submissions ID (PRO, AME, CPR, RE)
  • Animal Submissions ID (AUA, AA, AR)
  • Funding Proposal ID (FP, BU)
  • IBC Applications ID (IBCYear#)

Location: Where are you in eBridge?

  • Activity
  • Workspace
  • SmartForm
  • Section/Page Number

Problem/Guidance: What were you doing or trying to do?

  • Description of issue
  • What you were doing when the issue occurred
  • Screen shot of error message, if applicable

 

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