News from the
Office of Grants & Contracts
January 2015


NIH Modification to Guidance on Marking Changes in Resubmission Applications

NIH has changed the way applicants should mark changes in their Resubmission applications. NIH has removed the requirement to identify 'substantial scientific changes' in the text of a Resubmission application; instead, it is now sufficient to outline the changes made to the Resubmission application in the Introduction attachment. See the full NIH Notice here for more information.


New Biographical Sketch Format Required for NIH and AHRQ Grant Applications Submitted for Due Dates on or After May 25, 2015

NIH and AHRQ will require use of a new biosketch format in applications for research grants submitted for due dates on or after May 25, 2015.  The new format extends the page limit for the biosketch from four to five pages, and allows researchers to describe up to five of their most significant contributions to science, along with the historical background that framed their research.

The Science Experts Network Curriculum Vitae (SciENcv), which serves as an interagency system designed to create biosketches for multiple federal agencies, will be updated by the end of December to support the new biosketch format and to address some issues found in testing.  SciENcv pulls information from available resources making it easy to develop a repository of information that can be readily updated and modified to prepare future biosketches. A YouTube video provides instructions for using SciENcv.

NIH and AHRQ encourage applicants to use the newly published biosketch format for all grant and cooperative agreement applications submitted for due dates on or after January 25, 2015, and will require use of the new format for applications submitted for due dates on or after May 25, 2015.  The revised forms and instructions are now available on the SF 424 (R&R) Forms and Applications page and adjustments have been made to improve their usability.  For more information on this change, see the NIH Notice and related announcements here, and NIH FAQ section here.


NIH Simplifies Policy for Late Application Submission

The NIH has issued Notice NOT-OD-11-35 that provides information about a new simplified policy for late application submission.  Specifically, there is now a two week window of consideration after the application due date, during which time NIH might consider accepting a late application.  This is a significant change from previous policy, which tied different late windows of consideration to different types of applications, and provided no late window of consideration for applications submitted to any RFA (Request for Applications) or PAR (Program Announcement) with special application due dates.

The new policy is effective for applications submitted for due dates on or after January 25, 2015, and will not be applied retroactively.  Acceptance of late applications will be made on a case-by-case basis, dependent upon the explanation provided in a cover letter submitted with the application.  Any reasons for late submission must be in relation to the individual(s) with the PD/PI role on the application.  For multiple PD/PI (MPI) applications, the reasons may apply to any or all of the PD/PIs.  This accommodation does not apply to co-Investigators, project leaders in a multi-component application, or other Key Persons listed in an application.

The acceptable reasons for late application submission have not changed; late applications might be accepted for the following examples: death of an immediate family member or sudden acute severe illness of the PD/PI, delays due to weather or natural disasters not to exceed the time the applicant organization is closed, etc.  Applications will not be accepted for reasons such as heavy teaching or administrative responsibilities of the PD/PI, failure to follow instructions in the SF424 Application Guide or FOA, and the correction of errors or addressing warnings after the 5PM local time on the application due date.  Refer to the full Notice linked above for more information.


New NIH Requirement:  Descriptions on the Use of IDP's in RPPRs

NIH annual progress reports received on/after October 1, 2014 must include a section to describe how individual development plans (IDPs) are used to identify and promote the career goals of graduate students and postdoctoral researchers associated with the award.  NIH does not require, but strongly encourages, institutions to develop and use IDPs for graduate students and postdoctoral researchers supported by NIH awards, regardless of their position title.

Beginning on October 1, 2014, NIH progress reports using the Research Performance Progress Report (RPPR) must include a report on the use of IDPs in Section B. Accomplishments, Question B.4.  Actual IDPs should not be included.  Instead, PIs will need to report on whether they use IDPs for all the graduate students and postdoctoral researchers included in Section D. List of Participants.  The RPPR needs to include a brief description of how and whether IDPs are used to help manage the career development of students and postdocs associated with that award.   A similar response is required for all T, F, K, R25, R13, D43 and other awards or award components designed to provide training and professional development opportunities for graduate students and postdoctoral researchers.

The MCW GCO will be emailing this notice to the PIs and associated department staff who have an RPPR due in the next coming months, to ensure all investigators are aware of the change and include this information in their NIH progress reports.  If you have questions regarding IDPs, please contact Julie Tetzlaff, PhD, Assistant Dean of Postdoctoral Education, 955-5894.  Refer to the complete NIH Notice for more information


Upcoming Application Deadlines: NIH, Non Profit and Internal MCW Sponsors

The first section of the timetable below displays the standard deadlines for upcoming NIH competing applications, and the date those applications are due to the MCW GCO.  For more information or to find the NIH Standard Due Dates for other NIH funding mechanisms, visit the NIH website.

The second section displays upcoming deadlines for various Non-Profit sponsors and the due dates to GCO.  Please note, some of these grant opportunities require submission of a Letter of Intent with an earlier submission deadline.  Please check each sponsor’s RFA/RFP for full submission details and requirements.

The third section displays upcoming MCW Internal Sponsor deadlines and the due dates to GCO.  For more information on these programs, search on MCW Infoscope.

If you have questions regarding the 5-day submission deadline to the MCW GCO, refer to the MCW Corporate Policy.


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Page Updated 01/16/2015