Medical College of Wisconsin Office of Research eUpdate

News from the
Office of Grants & Contracts
September 2014


Grants and Contracts Office Website: New FAQs Section!

The Grants and Contracts Office has created a new FAQ Section on our website for MCW faculty and staff.  Questions and answers have been developed to provide important guidance and additional information on frequently asked questions as they relate to grant and contract sponsors, processes and policies.  The questions are divided by subject and sponsor type (i.e. NIH, Non-Profit, etc.) and additional questions and answers are being added monthly, so check back often for new information.  If you have a question that isn’t yet answered in the FAQs, click on the available link to submit it to the GCO so it can be answered in a future update to the GCO FAQs section.

New MCW Corporate Policy on PI Eligibility

MCW recently established a corporate policy regarding who at MCW is eligible to serve as the Principal Investigator (PI) on a research project.  The policy sets the duties and responsibilities of a PI, and describes the processes for requesting and approving exceptions to these new PI eligibility requirements.  Please note that any exceptions to the policy require approval by both a Department Chair and the Senior Associate Dean for Research (Interim), so please plan a timeline accordingly as approval is required for any exceptions before an application can be accepted and reviewed by the GCO.  Review the complete Corporate Policy on Infoscope and contact the GCO if you have any questions.

Letters of Intent: Resources and Reminders

Please remember that a Letter of Intent (LOI) is required from all proposed subcontract/consortium sites on an MCW-led grant or contract application, and MCW will provide a LOI for all proposed pass-through applications when MCW will be a subcontract site on another institution’s application.  See the GCO Procedure Guide on LOIs for more information on what needs to be included in a LOI from another site, and what the difference is between a LOI and a Letter of Support.  When MCW will be the institution submitting the grant application to the sponsoring agency, a LOI is required for each proposed subcontract site at the time the Funding Proposal or paper registration forms and application are submitted to the GCO for review.  Please contact GCO staff if you have any questions regarding LOIs.

NIH-NIAID Resources Available: Sample Applications, Summary Statements, Individual Attachments and More

The NIH National Institute of Allergy and Infectious Disease (NIAID) has a number of valuable resources available on its website under the Research Funding section.  NIAID has posted sample Full Applications, Research Plans, and Summary Statements from actual past awardees for different funding mechanisms so applicants can see what a successful application looks like.  The site also contains Annotated SF424 Grant Application forms that contain detailed information on form fields and overall application requirements.  In addition, examples of individual application attachments are provided (e.g. Biographical Sketch, Modular Budget, Data Tables for Training Grants, etc.).  You can access the NIAID site resources from the GCO Pre-Proposal Resources page located here.

NIH eRA Commons User IDs Mandatory for Graduate and Undergraduate Students in October 2014

Beginning in October 2014, NIH will require an eRA Commons ID for all individuals in graduate and undergraduate student roles who participate in NIH-funded projects for at least one person month or more.  The IDs will be required on the All Personnel portion of NIH progress reports, including those submitted on paper using the DHHS Public Health Service Grant Continuation Progress Report (PHS2590), and electronically using the Research Performance Progress Report (RPPR).  Currently a warning is generated when an RPPR is submitted in eRA Commons that lists individuals with a graduate or undergraduate student role who have not established an eRA Commons ID.   Beginning in October 2014, RPPRs lacking the eRA Commons ID for Graduate and Undergraduate Students will receive an error, and the RPPR will not be accepted by the NIH without this information.  The MCW GCO encourages all PIs and departments to begin requesting eRA Commons accounts now for students who do not currently have an account and need to be listed on NIH personnel reports.  A Request eRA Commons Account form needs to be completed, signed and emailed to the GCO at for each student.  See the NIH Notice for more information.

Upcoming Application Deadlines: NIH, Non Profit and Internal MCW Sponsors

The first section of the timetable below displays the standard deadlines for upcoming NIH competing applications, and the date those applications are due to the MCW GCO.  For more information or to find the NIH Standard Due Dates for other NIH funding mechanisms, visit the NIH website.

The second section displays upcoming deadlines for various Non-Profit sponsors and the due dates to GCO.  Please note, some of these grant opportunities require submission of a Letter of Intent with an earlier submission deadline.  Please check each sponsor’s RFA/RFP for full submission details and requirements.

The third section displays upcoming MCW Internal Sponsor deadlines and the due dates to GCO.  For more information on these programs, search on MCW Infoscope.

If you have questions regarding the 5-day submission deadline, refer to the MCW Corporate policy. The policy is located on Infoscope>Research Resources>Grants & Contracts Policies>Timing Requirements.

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