- 1. How do I add a sponsor to the pick list on page I of the eBridge Funding Proposal module? What about subcontractors on page T?
If the name of your sponsor does not appear in the pick list in question 1.0 or 2.0 on page I of the eBridge Funding Proposal, you will need to request that your sponsor be added in Oracle. New sponsor information is validated by the Controller’s Office, set up in Oracle, and will then be made available for you to select within eBridge. To request a new sponsor, go to http://www.mcw.edu/eBridge/addnewsponsor.htm, complete the online form and click ‘submit.’ You will need the following pieces of information to complete the form: legal name of sponsor, tax ID, mailing address, and sponsor financial contact name, telephone number and email address.
If you are completing page T, question 6.1 of the eBridge Budget and your subcontractor does not appear in the pick list, you will need to request that your subcontractor be added as a supplier in Oracle. New suppliers/subcontractors are validated by Accounts Payable, set up within Oracle, and are then made available for you to select within eBridge. To request a new subcontractor, go to http://www.mcw.edu/eBridge/addnewsupplier.htm, complete the online form and click ‘submit.’ You will need the following pieces of information to complete the form: legal name of subcontractor, general description of what they will be providing, tax ID, mailing address, and subcontractor financial contact name, telephone number and email address.
- 2. A sponsor requests additional MCW documentation or forms be submitted with my application. Where can I find MCW’s Form W-9, most recent financial audit report, Tax Exempt Letter (501c3), or IRS Form 990?
Sponsors frequently request additional documentation in support of a grant application to verify an applicant’s non-profit or audit status. Below is a listing of where or how to commonly requested forms and documents. If looking for a form that is not included below, please contact GCO for assistance.
Form W-9: A PDF copy of MCW’s Form W-9 or Request for Taxpayer Identification Number and Certification is available via Infoscope on the Controller’s website by clicking on InfoScope and following Finance & Admin>Accounting & Financial Report>On-Line Forms>MCW W-9 Form (Request for Taxpayer Identification Number).
Financial Audit Report: Copies of MCW’s Financial Report Audit report may be viewed and downloaded online: http://www.mcw.edu/aboutMCW/Financial-Audit-Statement.htm
Tax Exempt Letter: A PDF copy of MCW’s Tax Exempt Letter, also known as a Tax Exempt Form, Affirmation Letter or Form 501c3, is available by clicking on InfoScope and following Finance & Admin>Accounting & Financial Report>On-Line Forms>MCW Tax Exempt Letter.
IRS Form 990: A copy of MCW’s most recent IRS Form 990 may be requested from the Controller’s Office. Please email your request to Christine Jarvey, firstname.lastname@example.org.
- 3. What information do I need to collect from a consortium site if I plan to include a subcontract to that site on my non-profit sponsored grant application?
MCW internal policy requires that a Letter of Intent (LOI) be collected from every consortium site before they can be included on an application. The LOI for each subcontract site can either be included in the grant application, if so directed in the sponsor’s application instructions, or be attached elsewhere in the FP. (R10.0 is the preferred location if the LOI will not be included in the application.).
Other application documents to request from a consortium site could include:
A biosketch for all individuals that will be included as Senior/Key personnel on the MCW grant application.
A detailed budget that includes Key Personnel effort. (Note: A least one Key person with measurable effort is required on every individual subcontract budget.)
A budget justification.
A statement of work to be done at the consortium site.
Letters of Support from the PI or others interested in supporting the application.
The site’s federally negotiated rate agreement, depending on the sponsor’s requirements for applicable F&A rate.
Requirements for applications vary among non-profit sponsors. The collection of consortium information is for application preparation only. The documents submitted to MCW may need to be reformatted most cases the documents submitted to MCW will need to be reformatted before being added to grant application. Always defer to the application instructions to confirm what information and documentation is required for MCW and consortium partners in order to comply with sponsor requirements.